Interacting with individuals who are blind or have low vision is similar to communicating with anyone else. However, because they may not rely on visual cues, a few thoughtful adjustments can make interactions more inclusive and effective.

Supporting Students with Vision Loss

• Offer Accessible Materials – Provide documents in digital formats, large print, or braille as needed.
• Be Mindful of Eye Strain – Some students may have difficulty reading certain fonts, colors, or small print and may need breaks.
• Utilize Assistive Technology – Encourage the use of screen readers, magnification tools, and voice-to-text applications.
• Respect Their Independence – Always ask before assisting and follow their preferences.

Create accessible PowerPoint presentations:

• To create an accessible PowerPoint, you must consider the accessibility of all the information in the document, including elements like the document structure, hyperlinks, lists, and images. When your slide deck is accessible, you can unlock your content to everyone, and people with different abilities can read and use your slides.  

• These articles can help you get started:

  How to Make Your PowerPoint Accessible for Everyone (Desktop Mac)

  How to Make Your PowerPoint Accessible for Everyone (Microsoft 365 Web App)

Create accessible Word Documents:

• To create an accessible Word Document, you will need to consider the accessibility of all the information in the document, including elements like the document structure, hyperlinks, lists, and images. When your Word Document is accessible, you can unlock your content to everyone, and people with different abilities can read your Word Document.

• This article can help you get started:

  How to Create a Word Document that is Accessible to Everyone (Desktop Mac)

• Identify Yourself and Greet by Name – Always greet the person by name to ensure they know you are addressing them. Do not assume they can recognize you visually.
• Describe Visual Elements – When using PowerPoint or a whiteboard, describe all visual content verbally.
• Provide Accessible Materials – Share electronic copies of class materials in advance to ensure accessibility.
• Speak Naturally – Use a normal tone and pace unless the person is deaf or hard of hearing. There is no need to simplify vocabulary or speak loudly.
• Indicate Conversation Endings – Always verbally signal when a conversation or class session has ended. Do not walk away without informing the person.
• Address the Person Directly – Avoid speaking in the third person and communicate directly with the individual.
• Use Words and Tone Over Visual Cues – Since much communication is nonverbal, rely on clear speech and tone rather than facial expressions or gestures.
• Respect Guide Dogs – Guide dogs are working animals and should not be distracted.
• Ensure a Safe Environment – Describe the classroom layout, clear walkways, and inform the person if a door is fully open or closed.
• Encourage Inclusive Participation – Use clapping instead of raised hands for classroom engagement.

This video provides valuable guidance for sighted individuals on how to effectively and respectfully communicate with people with visual impairments. Whether you are a student, educator, or colleague, this video will help you develop better communication skills and create a more accessible environment.

Tips to Keep in Mind when Speaking with a Person Who is Blind (00:09:02)

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• eLearning Accessibility Considerations
• Creating Accessible Learning
• POUR Principles of Accessibility
• Conduct a TNA
• Describing Science Images for Learners with Disabilities (WGBH Article)