A planner and to do list are important because they keep your tasks and obligations in order. An organized list makes things more manageable and keeps you mentally focused on the tasks at hand.
This article will explain the uses and differences between the Microsoft To Do and Microsoft Planner applications.
For more information, please see the captioned video describing the differences between Planner and To Do.
Microsoft Planner
Get your group tasks done alongside your individual tasks, right from where you're working in Microsoft Teams, using the Tasks app. Planner is great for organizing team projects and assigning tasks.
- Your organization or company has a Microsoft 365 subscription (business, enterprise, or education)
- Manage and schedule teamwork visually.
- Use charts to track progress
- Collaborate across Planner, Teams, and Outlook using Microsoft Groups for easier integration.
Use these helpful resources to learn more about using Planner:
Using Planner
Here are some quick instructions on creating plans using Planner in the browser, the mobile app, or in Teams.
- Create a new plan:
- Select "New Plan" and "Add an existing Office 365 Group"
If your organization allows you to, create a new group:
- Select "New Plan", enter a "Plan name", select "Create plan", and then select "Members" for those you want to share it with.
2. Organize your team's work:
- Organize your team’s work visually using custom buckets.
- Filter and sort by date, assignments, and other preset values.
3. Schedule Planner tasks:
- Select a task and add a start date and due date.
- Or select “Schedule”and drag and drop the task where you want it on the calendar.
Teammates will get notification of assignments and other events through Planner notifications, Groups notifications, Teams notifications, mobile notifications, and more depending on the context.
Microsoft To Do
Microsoft To Do is a simple and intelligent to-do list that helps you manage all your tasks in one place. Organize your work, groceries, travel, shopping, movies to watch, etc.
- Manage individual tasks
- Make daily and weekly to do lists
- Share specific lists with teammates or friends
- Tasks can be broken down into simple steps
- Set due dates and reminders for tasks
- Access through Outlook Tasks
- You can access To Do from My Day in Outlook
Using To Do
Create a daily to-do list:
- Select "My Day", select "Today", and select the items you want to add to your "My Day" list
Using Planner and To Do Together
- In To Do, select Assigned to you to see tasks assigned to you.
- In Teams, see your To Do tasks and Planner tasks alongside each other using the Tasks app.
Additional Resources
- Microsoft Planner Help and Learning (Microsoft Support)
- Microsoft To Do Help and Learning (Microsoft Support)
- Accessibility and Assistive Technology Resources