To create an inclusive and accessible environment, it is essential to provide materials and participation options that accommodate all attendees, including those who use American Sign Language (ASL) interpreters or require alternative formats. To ensure everyone can fully participate and benefit from the event, you could do the following:

• Provide your content to the ASL (American Sign Language) interpreter.
• Provide all materials and PowerPoint slides in an electronic format, share via email, chat function, post on a website before the event, and create a short URL.
• Ensure that any voting, polling, or other forms of participation are accessible.
• Provide alternative ways for attendees to participate.
• Have printed copies of materials ready and available (Use accessible san-serif large fonts such as Helvetica, Arial, or Verdana) for attendees. 

Please reference the following Best Accessibility Practices Articles to help you create and deliver a presentation that considers the audience's varied abilities and will maximize participation for everyone. 

• Guidelines for Writing About People with Disabilities
• Disability Language Style Guide
• How to Ensure Your Event is Inclusive and Engaging for All
• How to Enable Closed Captions in Microsoft Teams
• How to Create Accessible PowerPoints

Ensure a seamless and inclusive experience for all attendees by using the available resources for virtual meetings, live streaming, and event production. From built-in accessibility features in Microsoft Teams to media services that support sound, lighting, and multi-camera setups, these tools can help you deliver a professional, engaging, and accessible event for everyone.

• Visit the Communication and Collaboration Services SharePoint for additional information on hosting accessible Teams meetings.
• Explore Microsoft Teams Accessibility features to better support all participants.
• Contact Media Services for support with internal and external live-streaming events.

Coordinate sound, lighting, and multiple camera setups for your event production needs.

1. Submit an A/V Equipment Request and Even Assistance.
2. Submit a Video Recording or Live Streaming Request.
3. Visit the Conference and Event Services for additional event planning support.

If you are using a virtual platform other than Microsoft Teams, it is important to ensure accessibility features are in place for all participants. Review the following resources to make your virtual meetings inclusive and accessible to everyone.

• Zoom – Accessibility
• Zoom – Getting Started with Closed Captioning
• GoToMeeting Accessibility Features
• Using Hangouts with a Screen Reader; Keyboard Shortcuts for Hangouts
• Google Meet Accessibility
• BlueJeans Accessibility Features 

If additional accommodations are required, you may be contacted. For more generalized accommodation needs, students may notify the Online Accessibility Center or Campus Accessibility Center and faculty and staff may reach out to their HR business partner or [email protected].

• Download the Accessibility Presentation Checklist
• Accessible Speaking Best Practices - Deque Systems
• Download the American Bar Association’s Virtual Meetings: Accessibility Checklist & Best Practices guide.
• 6 Must-Have Workplace Learning Strategies for the Hybrid Workplace
• eLearning Accessibility: How To Design Virtual Training Programs For Learners With Disabilities
• eLearning Accessibility Considerations
• Creating Accessible Learning
• POUR Principles of Accessibility
• Conduct a TNA
• 5 Strategies to Support the Application of Learning on the Job and Improve Employee Performance
• How to Combat the Learner Engagement Challenge by Creating Immersive Learning Experiences